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Bids

Sludge Removal and Sewer Jetting

NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS FOR:

SLUDGE REMOVAL AND SEWER JETTING

will be received no later than Tuesday, September 20, 2016 at 2:00 p.m., prevailing time, at the Borough Clerk's Office, 166 Mine Brook Road (U.S. Route 202), Bernardsville New Jersey and publicly opened and read in the Council Room at the hour mentioned above.

Proposal forms, Instructions to Bidders, Specifications and other bidding documents may be obtained at the office of the Borough Clerk in the Municipal Building, 166 Mine Brook Road, Bernardsville, NJ.

Bids must be properly and completely executed on the proposal forms furnished with the contract documents. Each bid shall be delivered in a sealed envelope, clearly marked on the outside with the name of the item being bid, and delivered to the Borough Clerk's office at the place designated on or before the hour mentioned above.

All bids must be accompanied by a non-collusion affidavit, a statement of ownership, a New Jersey Business Registration Certificate, a certified check, cashier's check, or bid bond equal to 10% of the total amount bid in the proposal (not to exceed $20,000.00), payable to the Borough of Bernardsville and a certificate from a Surety Corporation consenting to furnish the required contract bond if the bidder is awarded this contract.

All bidders are required to comply with the requirements of P.L. 1975, Chapter 127, (NJAC 17:27) for affirmative action programs.

No bid may be modified, withdrawn or canceled by the bidder for a period of sixty days subsequent to the opening of bids.

The Borough Council reserves the right to reject any and all bids and to make such awards as may be in the best interest of the Borough of Bernardsville. The Borough also reserves the right to waive any informality in any bid.

Please contact Douglas Walker at 908.766.3850 x144 should you have any questions.
Sandra G. Jones
Borough Clerk
 

INSTRUCTIONS TO BIDDERS

1. The bidder must be an individual, firm or partnership of recognized and established standing.

2. No bid will be allowed to be withdrawn for any reason whatsoever after it has been presented to the Borough.

3. All bids must be submitted on the proposal form furnished with the contract documents. All proposals shall be typewritten or penned. Any exceptions to the bid must be noted on the proposal page or attached thereto.

4. Bids must be enclosed is sealed envelopes, bearing on the outside the name and address of the bidder, and must be delivered at the time and place indicated on the Notice to Bidders.

5. Bids may be hand delivered or mailed. In the case of mailed bids, the Borough will not assume responsibility for bids forwarded through the mail if lost in transit at any time before bid opening. All bids received after the designated date and time will be returned unopened to the bidder.

6. If requested in the Notice to Bidders, the proposal must be accompanied with a bid deposit (Cashier's Check, Certified Check or Bid Bond) in an amount not less than 10% of the amount of bid, but not to exceed $20,000, binding the bidder to execute a contract if awarded to him. The bid deposit of the bidder to whom a contract is awarded shall be retained until a contract is executed and the performance bond is furnished. The deposits of all other bidders shall be returned within three days of contract award.

7. If the Notice to Bidders requires a performance bond, the proposal must be accompanied by a Consent of Surety containing the language indicated on the attached Consent of Surety Form.

8. All bids must be accompanied by an executed Non-Collusion Affidavit, a Statement of Ownership and a Contractor's Qualification Statement.

9. A Site Inspection Affidavit must be submitted if it is required in the Notice to Bidders.

10. In addition to all bidders complying with the requirements of P.L. 1975, c. 127 (affirmative action requirements) (NJAC 17:27), the successful bidder must submit the following to the Borough:

a. An existing federally approved or sanctioned affirmative action program or
b. A certificate of Affirmative Action Employee Information Report Approval or
c. An Affirmative Action Employee Information Report (AA302) secured from the Purchasing Agent

11. The Borough of Bernardsville normally awards contracts or rejects all bids within an approximate 30-day time frame, but in no case more than 60 days. Exception to this schedule would be in accordance with N.J.S.A. 40A:11-24, which provides that "any bidders who consent thereto may, at the request of the contracting unit, have their bids held for consideration for such longer period as may be agreed." All prospective bidders are advised of this schedule since bids must be firm when bid and must remain so for 60 days or longer if agreed to by the Borough and the bidder.

12. The Borough reserves the right to reject any and all bids and to make such awards as may be in its best interest. The Borough also reserves the right to waive any informalities or irregularities in any bid.

13. This contract, the general conditions, and the specifications which together form the contract documents are intended to fully cooperate with and complement each other. The contractor hereby represents that prior to the submission of his bid, he has read each and every clause and section of the contract documents and he has considered the same and all matters which can in any way affect performance under this agreement and made investigations relating thereto, and he agrees that he will not make any claim nor have any right to damages or extension of time for performance of this contract, or any other concession because of any misinterpretation or misunderstanding of this contract or the specifications or because of any lack of information.

14. Equal or Tie Bid. The Borough reserves the right to award at their discretion to any of the tied bidders.

15. The Borough will notify the successful bidder in writing of award of contract. Should any successful bidder, upon being notified, fail to execute a Contract within ten (10) days of such notification with the Borough, the Borough will be free to award a Contract to another, and the Borough shall have the right to proceed against the guaranty accompanying the bid.

16. The successful bidder shall observe and comply with all Federal and State laws, rules and regulations, and local ordinances that affect those engaged or employed in the performance of the work described herein, the materials or equipment used, or the conduct of the work. Attention is directed to occupational health and safety regulations.

17. If a pricing error is discovered after the bid opening between the unit price and the total extended price, the unit price shall prevail.

18. Wherever a brand name is mentioned, an equivalent will be accepted as long as it basically complies with the specifications. It will be up to the bidder to prove equivalency to the satisfaction of the Borough Engineer.

19. To the extent permitted by law, competency and responsibility of bidders, their facilities, experience in similar work, and that of their proposed subcontractors, and amount of alternates, will be considered in making awards, as well as costs.

20. Payment will be made within 30 days of receipt of properly certified and tabulated invoice. Payments by the Borough are made
on a monthly basis and will be done according to normal Borough payment procedures.

21. Each Contractor hereby agrees to be governed by Federal and/or State Prevailing Wage Rates as amended and supplemented, as if said regulation were set forth herein. Copies of the current New Jersey State Prevailing Wages are on file in the Engineering Department at the Borough Municipal Building.

22. When required in the Notice to Bidders, the awarded vendor shall within ten (10) days after award of contract, obtain, pay for, and deliver a performance bond for 100% of the Contract sum to the Borough of Bernardsville. Said bond shall be executed by a surety company licensed to do business in the State of New Jersey and shall assure fulfillment of the contract and reimbursement to the Borough for all expenses incurred in making good any default.

23. All bids must be accompanied by a New Jersey Business Registration Certificate. Failure to submit the certificate shall be cause for rejection of the bid.

23. Bidders must bid on Items No. 1 and 2. Contract award, if made, shall be to the lowest responsive and responsible bidder based on the lowest Grand Total Items Nos. 1 & 2 and on the lowest Total Price for Alternate No. 1. The Borough reserves the right to make an award for Items Nos. 1 & 2 and Alternate No. 1 to a single bidder or to split the bid and make separate awards to different bidders for Item Nos. 1 & 2 and Alternate No. 1. Note that Items Nos. 1 & 2 shall be awarded to the same bidder.

24. The Borough may select Item # 1 or Item # 2, as conditions warrant throughout the duration of this contract, although the primary disposal location will be Passaic Valley (Item No. 1).


INSURANCE REQUIREMENTS

The Contractor shall secure and maintain such insurance from an insurance company authorized to write casualty insurance in the State as will protect himself, his subcontractors and the Owner from claims in bodily injury, death or property damage which may arise from the operations under this contract. The contractor shall not commence work under this contract until he has obtained all insurance required under this section and until he has filed the Certificate of Insurance or a certified copy of the insurance policy with the Owner. Each insurance policy shall contain a clause that it shall not be canceled by the insurance company without ten (10) days written notice of the Owner of intention to cancel. An endorsement showing the Borough of Bernardsville to be an additional insured shall be included in all policies.

The amounts of such insurance shall not be less than the following:
1. Workers Compensation and - As required by the State
Employer's Liability

2. General Liability -
a. Bodily Injury $ 1,000,000 per occurrence
b. Property Damage $ 1,000,000 per occurrence
c. Bodily Injury and $ 1,000,000 aggregate
Property Damage Combined

3. Automobile Liability -
Bodily Injury and Property $1,000,000 per occurrence
Damage Combined $1,000,000 aggregate

4. Excess Umbrella Liability - $1,000,000


FORM OF CONSENT OF SURETY

In consideration of the premises and of One Dollar ($1.00), lawful money of the United States, to it in hand be paid by the Contractor, the receipt thereof is hereby acknowledged, the undersigned surety consents and agrees that if the contract, for which the preceding estimate and proposal is made, be awarded to the person or persons submitting the same as contracted, it will become bound as surety and guarantor for its faithful Performance, in an amount equal to one hundred percent (100%) of the contract price, bound as surety and guarantor for labor and material payment in an amount equal to 100% of the contract price, and will execute them as party of third part thereto where required to do so by the OWNER, and if the said Contractor shall omit or refuse to execute such contract if so awarded, it will pay without proof of notice and on demand to the Owner any increase between the sum to which the said Contractor would have been entitled upon the completion of the said Contract and the sum which the said Owner may be obligated to pay to another contractor to whom the contract may afterwards be awarded, the amount in such case to be determined by the bids plus the cost, if any, of the advertising for bids for this work, less the amount of any certified check or bid bond payable and received.

In witness, whereof, said surety has caused these presents to be signed and attested by a duly authorized officer, and its corporate seal to be thereto affixed this day of , .

(A corporate acknowledgment and statement of authority to be here Attached by the surety company).

By
Surety Company
Attorney -In-Fact

Attest:

View Official Notice