Emergency Tree Pruning/Removal Services


will be received no later than September 21, 2016 at 2:00 p.m., prevailing time, at the Borough Clerk's Office, 166 Mine Brook Road (U.S. Route 202), Bernardsville New Jersey and publicly opened and read in the Council Room at the hour mentioned above.

Proposal forms, Instructions to Bidders, Specifications and other bidding documents may be obtained at the office of the Borough Clerk in the Municipal Building, 166 Mine Brook Road, Bernardsville, NJ.

Proposals must be properly and completely executed on the proposal forms furnished with the contract documents. Each proposal shall be delivered in a sealed envelope, clearly marked on the outside with the name of the item being bid, and delivered to the Borough Clerk's office at the place designated on or before the hour mentioned above.

All proposals must be accompanied by a non-collusion affidavit, a statement of ownership, a contractor's qualification statement, a completed affirmative action questionnaire and a New Jersey Business Registration Certificate.

All bidders are required to comply with the requirements of P.L. 1975, Chapter 127, (NJAC 17:27) for affirmative action programs.

No proposals may be modified, withdrawn or canceled by the bidder for a period of sixty days subsequent to the opening of bids.

The Borough Council reserves the right to reject any and all proposals and to make such awards as may be in the best interest of the Borough of Bernardsville. The Borough also reserves the right to waive any informality in any proposal.

Please contact Douglas Walker at 908.766.3850 x 144 should you have any questions.
Sandra G. Jones
Borough Clerk


1. The bidder must be an individual, firm or partnership of recognized and established standing.

2. No proposal will be allowed to be withdrawn for any reason whatsoever after it has been presented to the Borough.

3. All bids must be submitted on the proposal form furnished with the contract documents. All proposals shall be typewritten or penned. Any exceptions to the bid must be noted on the proposal page or attached thereto.

4. Proposals must be enclosed is sealed envelopes, bearing on the outside the name and address of the bidder, and must be delivered at the time and place indicated on the Notice to Bidders.

5. Proposals may be hand delivered or mailed. In the case of mailed proposals, the Borough will not assume responsibility for proposals forwarded through the mail if lost in transit at any time before the opening. All proposals received after the designated date and time will be returned unopened to the bidder.

6. If requested in the Notice to Bidders, the proposal must be accompanied with a bid deposit (Cashier's Check, Certified Check or Bid Bond) in an amount not less than 10% of the amount of bid, but not to exceed $20,000, binding the bidder to execute a contract if awarded to him. The bid deposit of the bidder to whom a contract is awarded shall be retained until a contract is executed and the performance bond is furnished (if required). The deposits of all other bidders shall be returned within three (3)
days of contract award.

7. If the Notice to Bidders requires a performance bond, the proposal must be accompanied by a Consent of Surety containing the language indicated on the attached Consent of Surety Form.

8. All proposals must be accompanied by an executed Non-Collusion Affidavit, a Statement of Ownership and a Contractor's Qualification Statement.

9. A Site Inspection Affidavit must be submitted if it is required in the Notice to Bidders.

10. In addition to all bidders complying with the requirements of P.L. 1975, c. 127 (affirmative action requirements) (NJAC 17:27), the successful bidder must submit the following to the Borough:
a. An existing federally approved or sanctioned affirmative action program or
b. A certificate of Affirmative Action Employee Information Report Approval or
c. An Affirmative Action Employee Information Report (AA302) secured from the Purchasing Agent

11. The Borough of Bernardsville normally awards contracts or rejects all bids within an approximate 30-day time frame, but in no case more than 60 days. Exception to this schedule would be in accordance with N.J.S.A. 40A:11-24, which provides that "any bidders who consent thereto may, at the request of the contracting unit, have their bids held for consideration for such longer period as may be agreed." All bidders are advised of this schedule since bids must be firm when bid and must remain so for 60 days or longer if otherwise agreed to by the Borough and the bidder.

12. The Borough reserves the right to reject any and all proposals and to make such awards as may be in its best interest. The Borough also reserves the right to waive any informalities or irregularities in any bid.

13. This contract, the general conditions, and the specifications which together form the contract documents are intended to fully cooperate with and complement each other. The contractor hereby represents that prior to the submission of his bid, he has read each and every clause and section of the contract documents and he has considered the same and all matters which can in any way affect performance under this agreement and made investigations relating thereto, and he agrees that he will not make any claim nor have any right to damages or extension of time for performance of this contract, or any other concession because of any misinterpretation or misunderstanding of this contract or the specifications or because of any lack of information.

14. Equal or Tie Proposal. The Borough reserves the right to award at their discretion to any of the tied bidders.

15. The Borough will notify the successful bidder in writing of award of contract. Should any successful bidder, upon being notified, fail to execute a Contract within ten (10) days of such notification with the Borough, the Borough will be free to award a Contract to another, and the Borough shall have the right to proceed against the guaranty accompanying the proposal.

16. The successful bidder shall observe and comply with all Federal and State laws, rules and regulations, and local ordinances that affect those engaged or employed in the performance of the work described herein, the materials or equipment used, or the conduct of the work. Attention is directed to occupational health and safety regulations.

17. If a pricing error is discovered after the bid opening between the unit price and the total extended price, the unit price shall prevail.

18. Wherever a brand name is mentioned, an equivalent will be accepted as long as it basically complies with the specifications. It will be up to the bidder to prove equivalency to the satisfaction of the Borough Engineer.

19. To the extent permitted by law, competency and responsibility of bidders, their facilities, experience in similar work, and that of their proposed subcontractors, and amount of alternates, will be considered in making awards, as well as costs.

20. Payment will be made within 30 days of receipt of properly certified and tabulated invoice. Payments by the Borough are made on a monthly basis and will be done according to normal Borough payment procedures.

21. When required in the Notice to Bidders, the awarded vendor shall within ten (10) days after award of contract, obtain, pay for, and deliver a performance bond for 100% of the Contract sum to the Borough of Bernardsville. Said bond shall be executed by a surety company licensed to do business in the State of New Jersey and shall assure fulfillment of the contract and reimbursement to the Borough of Bernardsville for all expenses incurred in making good any default.

22. Contract award shall be based upon the lowest responsive and responsible bid for Item No. 1.
Contractor’s must submit a bid for Item No. 1, Alternate No. 1 and Alternate No. 2.

23. Bidders note that the unit price bid for Item No. 1 and Alt. No. 1 is for an hourly rate for a "standard crew" of two men plus equipment and is not a bid per man hour. Also note that travel time will not be compensated.

24. Note that it is now mandatory to submit a New Jersey Business Registration Certificate with all public bids. Failure to submit the certificate will result in rejection of the bid.

View Official Notice